Terms of Use

1. Acceptance of these terms

These Terms of Use (the "Terms") govern your access to and use of the website inboxinvoices.com and the Inbox Invoices tool (together, the "Service"), operated from Israel ("we", "us"). By using the Service you confirm that you have read and accept these Terms and our Privacy Policy. If you do not agree, please do not use the Service.

If you use the Service on behalf of a business or another organization, you confirm that you are authorized to accept these Terms on its behalf.

2. Who may use the Service

You must be at least 18 years old, or the age of legal capacity where you live, and able to enter into a binding agreement. The Service is intended for freelancers, small businesses and individuals who manage their own business documents.

3. What the Service does

With your permission, the Service connects to your Gmail account with read-only access, searches it for messages that appear to contain invoices, receipts and similar accounting documents in a period you choose, lists them, and lets you preview them, download them as a ZIP file with a CSV summary, and prepare an email draft for your accountant. How it works explains the steps.

The Service runs in your browser. We do not operate a server that stores your emails or documents. How information is handled is described in the Privacy Policy.

We may add, change or remove features, or suspend or end the Service, at any time, with or without notice. Because nothing is stored on our side, please keep your own copy of any file you download.

4. Your Google account and permissions

• You may connect only a mailbox that you own or that you are explicitly authorized to access, and you are responsible for having the right to process the emails and documents in it.
• Your use of Gmail and Google sign-in is also subject to Google's own terms and policies. We are not responsible for the availability or behaviour of Google's services.
• You can disconnect at any time from within the tool, or revoke access in your Google Account permissions.
• You are responsible for the security of your Google account and of the device and browser you use with the Service.

5. Not accounting, tax or legal advice

The Service is an organizational tool. Nothing on the website, including the guides and articles, is accounting, tax, legal or financial advice, and nothing in it creates a professional relationship with you. Rules about invoices, receipts, VAT, deductible expenses and record keeping vary by country and by business. Consult a qualified accountant or tax adviser before making decisions.

6. Automatic detection and your responsibility to check

Documents are identified automatically, using search queries and rules applied to email subjects, senders, file names and similar signals. As a result:

• the Service may miss documents, for example ones sent as links, images, from personal email addresses or in unusual formats;
• it may include documents that are not invoices or receipts, or label a document incorrectly (for example, as an invoice instead of a receipt);
• duplicate detection and the "needs review" flag are aids, not guarantees;
• dates, vendor names and file names are taken from the emails as they are and may be inaccurate.

You are solely responsible for reviewing the results, completing anything missing and confirming that the documents you send to your accountant or to any authority are correct and complete. You remain responsible for keeping your business records for the period required by law (in Israel, generally seven years), independently of the Service.

7. Acceptable use

You agree not to:

• use the Service to access a mailbox or information without authorization, or in breach of any law, including privacy, data protection and anti-spam laws;
• interfere with, overload, probe or attack the Service or the systems of Google, Cloudflare or other providers;
• copy, scrape, reverse engineer or resell the Service or its content, except as the law expressly allows;
• use automated means to access the website in a way that sends more requests than a person reasonably could, except search engines that respect our robots.txt file;
• remove or hide any legal notice, or use our name or logo in a way that suggests endorsement without our written permission.

8. Intellectual property

The Service, including its software, design, texts, guides, images, logo and the name Inbox Invoices, is owned by us or our licensors and is protected by copyright, trademark and other laws. We grant you a personal, limited, non-exclusive, non-transferable and revocable licence to use the Service for its intended purpose under these Terms.

You may quote short parts of our guides with a clear credit and a link to the original page. Your emails and documents remain yours; we claim no rights in them.

9. Third-party services, links and ads

The Service relies on third-party services (such as Google, Microsoft and Cloudflare) and may contain links to other websites and, in the future, advertising. We do not control and are not responsible for third-party content, products, services or privacy practices. An advertisement is not a recommendation, and any dealings with an advertiser are solely between you and that advertiser.

10. Free service

The Service is currently free of charge and is funded by advertising. If we ever introduce paid features, we will present their price and terms clearly before you are asked to pay, and nothing will be charged without your explicit consent.

11. Disclaimer of warranties

To the fullest extent permitted by law, the Service is provided "as is" and "as available", without warranties of any kind, whether express or implied, including warranties of merchantability, fitness for a particular purpose, accuracy, completeness, non-infringement or uninterrupted, error-free or secure operation. We do not warrant that the Service will find every document or that the results will meet any legal, tax or accounting requirement.

12. Limitation of liability

To the fullest extent permitted by law, we and the people who operate the Service will not be liable for any indirect, incidental, special, consequential or punitive damages, or for any loss of profits, revenue, data, documents, tax benefits or business opportunities, or for fines or penalties, arising from or related to your use of, or inability to use, the Service, even if we were advised of the possibility of such damages.

Our total liability for any claim related to the Service is limited to 100 Israeli new shekels (₪100). Nothing in these Terms excludes or limits liability that cannot be excluded or limited by law, such as liability for fraud, or rights you have as a consumer under mandatory law.

13. Indemnity

You agree to indemnify us for any claim, loss or expense (including reasonable legal fees) arising from your breach of these Terms, your misuse of the Service, or your violation of any law or third-party right, including by connecting a mailbox you are not authorized to access.

14. Suspension and termination

You may stop using the Service at any time by disconnecting and closing the tab. We may restrict or end access to the Service for anyone who breaches these Terms or uses the Service in a way that could harm us, other users or third parties. Sections that by their nature should survive termination (including those on intellectual property, disclaimers, limitation of liability, indemnity and governing law) will survive.

15. Governing law and jurisdiction

These Terms are governed by the laws of the State of Israel, without regard to its conflict-of-laws rules. The competent courts in the Tel Aviv-Jaffa district will have exclusive jurisdiction over any dispute arising from these Terms or the Service. If you are a consumer living in another country, this does not deprive you of the protection of the mandatory laws of your country of residence or of your right to bring proceedings there.

16. General

• Changes: we may update these Terms. The "last updated" date shows the current version, and continued use after a change means you accept it. Material changes will be highlighted on the website.
• Entire agreement: these Terms, the Privacy Policy and the Cookie Policy are the entire agreement between you and us about the Service.
• Severability: if any provision is found unenforceable, the rest remain in effect.
• No waiver: not enforcing a provision does not mean we waive it.
• Assignment: you may not transfer your rights under these Terms. We may transfer ours in connection with a merger, acquisition or sale of the Service.
• Languages: these Terms are published in Hebrew, English and Russian. If the versions conflict, the Hebrew version prevails.

17. Contact

Questions about these Terms: [email protected]. Privacy questions: [email protected].